We stand with and support survivors in our community. Join our team.

Duties

• Under the supervision of the Executive Director:
• Oversight of Daily Operations (35%)
• Human Resources (25%)
• Development and Fundraising (25%)
• Facilitation of 24-hour Core Services (10%)
• Perform other related duties as assigned (5%)

Essential Functions

Oversight of Daily Operations (35%)

• Open and close the office according to business hours
• Manage mail and receivables
• Maintain office supplies and outreach materials inventory
• Oversee office equipment maintenance and servicing
• Oversee data collection for direct services, community education, and professional trainings in collaboration with Advocacy Coordinator and SANE Coordinator
• Assist with the completion and submission grant applications and reports
• Supervise the Administrative Assistant
• Oversee agency communication including but not limited to, social media, website, Constant Contact mailings, inquiries, and routine office correspondence
• Participate in Administrative Team meetings
• Assist with accounting functions as needed
• Coordinate Building for Women common space reservations and any special events
• Assist with the oversight of Building for Women repairs and maintenance projects

Human Resources (25%)

• Coordinate HR responsibilities in consultation and collaboration with Human
• Resources consultant, Audacity HR Solutions
• Manage recruitment and hiring processes for new personnel
• Ensure compliance with all state and federal laws and requirements regarding human resources
• Coordinate the employee benefits including enrollment and on-going administration
• Coordinate the on-boarding process for new personnel including allocation of workspace and equipment and review of policies and procedures
• Coordinate staff access to secured facility and parking
• Maintain human resources information system and personnel records

Development and Fundraising (25%)

• Support efforts to build relationships with, manage and steward donors
• Coordinate and execute special mailings and newsletters
• Function as point staff for gift processing, tracking, and maintenance of records in donor database
• Serve as primary logistics staff for annual Autumn Event including planning, promotion, and acquisition of donations for live and silent auctions
• Serve as primary logistics staff for all fundraising events and campaigns

Facilitation of 24-hour Core Services (10%)

• Support victim-survivors on the helpline during business hours and in the absence of an on-call advocate during evening and weekend
• Serve as a point of contact for hospitals, on-call advocates, and law enforcement during evening and weekend hours, on a rotating basis

Other related work duties (5%)

• Work in collaboration with other PAVSA staff to gather feedback from victim-survivors and assist in grant reporting for accessibility efforts (quarterly statistics and narrative report)
• Participate in short- and long-term staff planning sessions including weekly staff and supervision meetings
• Participate in PAVSA’s 40-Hour Sexual Assault Volunteer Advocacy training as needed
• Participate in annual fundraising events
• Flexibility for the potential to work some evening and weekend hours
• Provide monthly staff report for Board of Directors
• Communicate with other professionals and agencies in the community who may work with victim-survivors of sexual violence
• Serve as the representative of PAVSA at community and professional meetings as needed
• Other duties as assigned

Special Requirements

• Must be able to sit in a stationary position or stand for prolonged periods of time (75%)
• Position is based out of an office in downtown Duluth but may need to travel around the Duluth area to meet with victim-survivors
• Must have access to reliable transportation
• Constantly operates a computer and other office productivity machinery, such as a copy machine, and computer printer.

Qualifications:

• Bachelor of Arts or Science; or a minimum of three years of administrative or development experience
• Minimum of one year experience providing supervision
• Demonstrated experience working cross culturally with diverse populations
• Prior completion of Minnesota approved sexual assault advocacy training strongly preferred
• Experience working with people who have trauma or mental health symptoms
• Good listening skills
• Effective communicator
• Ability to work individually and as part of a team
• Attention to detail
• Problem solving
• Ability to prioritize time

Compensation & Benefits

• $27.50/hour, 40 hours per week
• Paid one-hour lunch (12PM – 1PM)
• Health insurance offered (employer covers 90%)
• Dental, life and vision insurance covered
• Retirement account contribution after 1 year of service
• Employee Assistance Program (available to all individuals living in your household)
• 11 federal holidays, 2 personal days, 15 vacation days and additional sick time benefits included
• Professional development funds
• Paid parking in the downtown area

To Apply:

Interested applicants should send a resume and cover letter discussing their interest in and qualifications for position to the email or address below. Initial application review will be on Monday, August 25th, 2025.

mfaulkner@pavsa.org
PAVSA
Attn: Mary Faulkner
32 E 1st Street, Suite #200
Duluth, MN 55802